Business Services Coordinator

"Holy Family Catholic School is a regional school that works with parents to nurture the growth of the whole child spiritually, intellectually, socially, emotionally and physically. Our school is Catholic promoting the teaching of the Church and inclusive of diverse cultures and socioeconomic backgrounds."

Holy Family Catholic School is seeking a Business Services Coordinator. The Business Services Coordinator fulfills the mission of the Catholic school by providing administrative assistance to the Controller of Holy Family Catholic School. The Business Services Coordinator supports the FACTS Billing and Giving programs, processes accounts payable and receivable, reconciles cash for school events. The Business Services Coordinator has decision making responsibilities within essential job functions, in keeping with school policies. The position reports regularly to the Controller and is hired and evaluated by the President, in collaboration with the Controller.

Essential Job Functions:

• Supports and upholds the philosophy of Catholic education and the mission of the school
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Supports and adheres to Code of Conduct, policies and procedures of school and Diocese
• Maintains confidentiality regarding school matters
• Processes FACTS billing for incidental billing and refunds
• Creates forms in payment system associated with voluntary purchases, school trips, club and organizational activities, and athletic activities
• Processes remittances for all tuition and incidental payments
• Processes Accounts Payable and Receivable
• Creates the annual filing system for business and finance records, files all documentation and archives at end of year
• Reconciles cash for fund raising events including Book Fair, Student Council Events, Special Collections and other events involving cash
• Acts as liaison to faculty and staff regarding budget questions
• Meets staff development guidelines as set forth by the Diocese/local administration
• Demonstrates professionalism in conduct, demeanor, and work habits
• Maintains a work schedule that maximizes availability to the school, students and staff

Important Job Functions:

• Collaborates with others to enhance the work environment
• Communicates effectively with others and responds to messages in a timely manner
• Conferences with others upon request and responds to messages in a timely manner
• Attends and participates as needed in faculty meetings, professional organizations and community events

Minimum Qualifications

Education:

• High school diploma and a minimum of 2 years' experience in accounting/finance
• Associates degree preferred

Experience:

• Bookkeeping - knowledge of QuickBooks, database management

Certifications and Training:

• Valid Texas driver's license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.