Receptionist

PRIMARY OBJECTIVE

We are looking for a Receptionist to help manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

JOB RESPONSIBILITIES/MAIN FUNCTIONS

• Serves visitors by greeting, welcoming, and directing them appropriately as soon as they arrive
• Ensure reception, visitor and conference rooms are tidy and presentable, with all necessary stationery and material
• Coordinate and upkeep schedules of conference rooms with internal personnel
• Provide basic and accurate information in-person and via phone/email
• Answer, screen, and forward incoming phone calls
• Accept all letters and packages, and distribute them to their appropriate departments
• Maintain office security by following safety procedures and controlling access via the reception desk and landlord’s security team (e.g. monitor logbook, validate parking tickets, issue building badges, grant visitor’s access)
• Input work orders on landlord’s internal system of all premises related matters
• Assist with orders of office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, as needed
• Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Perform other clerical receptionist duties such as filing, photocopying, faxing, and emailing
• Perform other duties as assigned

JOB REQUIREMENTS (EDUCATION AND EXPERIENCE)

• Associate degree or relevant qualification
• A minimum of 2 years of proven experience in a similar role in a professional office setting
• Bilingual (English/Spanish)
• Good understanding of office administration and basic bookkeeping practices

JOB COMPETENCIES (KNOWLEDGE, SKILLS AND CAPABILITIES)

• Must have exceptional attention to detail
• Must be a self-starter and driven
• Strong organizational and time management skills, and ability to prioritize
• Excellent communication and interpersonal skills
• Multitasking and time-management skills
• Customer service attitude and proactive when issues arise
• Ability to work under pressure
• Good knowledge of Microsoft products