Bloomington, IN

Department

HAMILTON LUGAR SCHOOL (BL-SGIS-IUBLA)

Department Information

The Hamilton Lugar School of Global and International Studies (HLS) is a leader in the study of international affairs and the languages, cultures and perspectives shaping our world. HLS takes a multidisciplinary approach to global education, offering instruction in over 80 languages, the most in the country, and helping students develop cultural fluency and expertise in nearly every region, including Africa, Russia, Latin America, Europe, Asia, and the Middle East.

Job Summary

This position serves as an Administrative Assistant to a High-Level Diplomat (HLD) working within the Hamilton Lugar School of Global and International Studies.

General Responsibilities

• Keeps weekly commentaries for HLD organized and moving forward to meet deadlines. Ensures the right people in the workflow have articles on time.
• Prepares briefings for events that the HLD will be attending, including the purpose, run of show, names of organizer and other dignitaries in attendance.
• Fields media inquires.
• Handles all calls with diplomacy and professionalism.
• Finds and prints online articles from news sources as as needed.
• Organizes and maintains files. Monitors HLD's E-mail and mail.
• Schedules appointments, phone calls, ZOOM calls, and/or other virtual conference calls.
• Escorts HLD to a class, recording session or speech as needed, insuring they are prepared with all necessary materials.
• Prepares and formats remarks and speeches that have already been written.
• Coordinates workflow with interns.
• Orders office supplies. Coordinates office IT needs with appropriate IT department.

Qualifications

EDUCATION

Required

• Bachelor's degree

WORK EXPERIENCE

Required

• 3 years of General Office experience

Preferred

• Expereice as an Administrative Assistant

SKILLS

Required

• Strong organizational skills
• Ability to maintain a high degree of professionalism
• High commitment to quality
• Highly thorough and dependable
• Ability to demonstrate a high level of accuracy, even under pressure

Working Conditions / Demands

This is a part-time position working up to 29 hours per week

This is a non-benefit eligible position

Work Location

This is an in-person position.

Located in the Hamilton Lugar School of Global and International Studies Building

Bloomington, Indiana

Advertised Salary

Salary for this position is $20 per hour

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

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