Senior Administrative Assistant - Eden Prairie, MN

Combine two of the fastest-growing fields on the planet with a culture of performance, collaboration and opportunity and this is what you get. Leading edge technology in an industry that is improving the lives of millions. Here, innovation is not about another gadget; it is about making health care data available wherever and whenever people need it, safely and reliably. There is no room for error. If you are looking for a better place to use your passion and your desire to drive change, this is the place to be. It's an opportunity to do your life's best work.(sm)

The Sr. Administrative Assistant’s objective will be to support leadership within the OptumHealth organization. Primary functions include traditional administrative roles including document development, presentation development, maintaining calendars and setting up meetings, making travel arrangements, copying, greeting visitors, setting up files, tracking expenses, helping with logistics for internal meetings and market facing events. and coordinating business segment liaison duties.

If you are located close to local office in their area, you will have the flexibility to telecommute* as you take on some tough challenges.

Primary Responsibilities:

• Must be professional and comfortable interacting with executive level leaders; must also be prepared to handle the complexity of coordinating travel, meetings and visitors at this level. This position will be supporting multiple SVP and VP level leaders
• Manage calendars with ability to resolve multiple calendar conflicts
• Manage meetings (scheduling, material preparation and distribution, coordinating remote participants)
• Create or prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
• Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; WebEx; Telepresence) needed for meetings/events
• Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
• Monitor or over-see internal office communications (e.g., email; calendar; phones) for internal team members and take appropriate action, as needed
• Handle confidential information professionally and discreetly
• Act as administrative process guru and resource for the team
• Help onboard new team members
• Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware/software acquisition/disposal, new employee on-boarding)
• Schedule and make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment)
• Manage expense reimbursement
• Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
• Work is frequently completed without established procedures
• Self-directed and works independently
• May coordinate activities for other leaders
• Provide internal and external customer service to employees, vendors and clients

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED or higher
• 2+ years of experience supporting senior leaders in an administrative capacity in a fast-paced environment
• Proven experience delivering a high level of internal and external customer service
• Experience successfully managing multiple priorities
• Intermediate or higher level of proficiency in Microsoft Office suite: MS Word (create and edit correspondence), MS Excel (create, edit, and sort spreadsheets), MS Outlook (email and calendar management), and MS PowerPoint (create and edit slides)
• Full COVID-19 vaccination is an essential job function of this role. Candidates located in states that mandate COVID-19 booster doses must also comply with those state requirements. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination, and boosters when applicable, prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation

To protect the health and safety of our workforce, patients and communities we serve, UnitedHealth Group and its affiliate companies require all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some roles and locations require full COVID-19 vaccination, including boosters, as an essential job function. UnitedHealth Group adheres to all federal, state and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment

Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)

OptumCare is committed to creating an environment where physicians focus on what they do best: care for their patients. To do so, OptumCare provides administrative and business support services to both owned and affiliated medical practices which are part of OptumCare. Each medical practice part and their physician employees have complete authority with regards to all medical decision-making and patient care. OptumCare’s support services do not interfere with or control the practice of medicine by the medical practices or any of their physicians.

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Diversity creates a healthier atmosphere: OptumCare is an Equal Employment Opportunity/Affirmative Action employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

OptumCare is a drug-free workplace. Candidates are required to pass a drug test before beginning employment

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