Manager, Program Management Operations

The Manager, Program Management Operations will provide support to the Program and Portfolio Operations (PPO) and Development Program Management (DPM) departments. They will collaborate with the Strategy and Portfolio Planning, Global Development Solutions, Program Finance, Strategic Project Team (SPT) and Clinical Study Team (CST) cross functional program team members.

Importantly, this role is a hands-on contributor responsible for providing department coordination, portfolio-wide Governance coordination and project management support to ensure quality and consistency of regular and scheduled deliverables. This role will navigate the fast-paced and agile environment in a collaborative and innovative manner.

The Manager will help identify process opportunities and provide solutions for implementation that increase business value and efficiencies. They must possess solid interpersonal and facilitation skills, strong organizational and planning skills and have the ability to adeptly shift between diverse priorities.

Department Framework Support

• Supports the analysis and documentation of standard processes, procedures, tools and templates for DPM and program teams

• Maintains the department facing SharePoint sites and metadata for both DPM and PPO

• Initiates workflow processes for SharePoint, such as site creation and standardized folder structure for SPTs of new assets

• Maintains the development facing SharePoint sites and metadata by supervising the structure and QCing required and expected metadata

• Supports onboarding process for PPO and DPM, providing orientation to the SharePoint site and key trainings/guidances

• Works with DPM to maintain program team rosters and confirms team formation, access approval and performs quality checks

• Reviews program achievements against Lessons Learned database across the portfolio and performs quality checks on open actions items

• In collaboration with DPM, coordinates preparation efforts for key internal and external communications, such as key program updates and overviews, Pipeline disclosure and financial reporting processes

• Performs periodic updates and audits of key information across the SPT SharePoint sites, such as Program Gantt charts visualization, planning assumptions and document archival

Governance Operations

• Supports the development, implementation and management of the companys Development Governance operations in support of efficient and effective meetings (e.g. scheduling alignment, distribution of weekly agendas, minute follow up, online workflows, SharePoint site maintenance, committee membership updates)

• Maintains and refines documentation on scope, purpose, decision rights, frequency and membership

• Prepares key communication to Committee Chairs for proactive meeting planning

• Works closely with teams to ensure compliance with established practices, policies and processes (e.g. Confirms agendas, attendees and materials readiness for Governance meetings).

• Submits meeting requests and tracks to completion

• Uploads materials for Governance meetings (e.g. Pre-reads, slide decks or documents for review) to the SharePoint and document review system

• Collaborates with DPM and Committee Chairs to ensure timely document review by the Governance members, where applicable

• Liaises with Committee Chairs, team leadership and key partners to obtain decision/direction in order to help drive teams forward

• Supports Committee Chairs to finalize meeting minutes; archives and disseminates key outcomes of Governance meetings

• SME for Business Processes and single point of contact for metric collection, tracking and analysis.

This job may be for you if you have a Bachelors degree and 7 years experience work experience, with a minimum of 5+ years in project management experience, preferably in the biotech and pharmaceutical industry and:

• Experience in the biotech/pharmaceutical industry with experience in project management

• Ability to translate strategies and goals into the design and implementation of systems and processes

• Ability to generate professional, clear written and verbal communications appropriate to the intended audience

• Proven customer service skills with ability to work within various levels of the organization, including executive management

• Ability to prioritize and balance multiple ongoing projects

• Attention to detail and accuracy in work. Results-oriented approach to work towards delivery and output

• Knowledge on MS software and project management tools, analytics and visual reporting applications (e.g. SharePoint, MS Project, PowerPoint, Word, Excel, Smartsheet, Visio, etc)

• Ability to travel (<10%)

Does this sound like you? Apply now to take your first steps toward living the Regeneron Way! We have an inclusive and diverse culture that provides amazing benefits including health and wellness programs, fitness centers and stock for employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.

#GDDOPMJobs