Legal Assistant

Fast-Growing Law Firm Seeks Top-Notch Legal Assistant

Our fast-paced trusts and estates small law firm is growing, and we are looking to hire a full-time, efficient, organized legal assistant to help our attorneys and paralegals assist clients and ensure we’re operating effectively.

Are you passionate about helping people yet have strong attention to detail? You may be the perfect fit. We are looking for an experienced Legal Assistant to grow our legal team. When clients hire us, they are often going through an emotionally difficult period in their lives, and our goal is to make their lives better by helping them to preserve and protect their legacy.

Our Legal Assistant will interact and build relationships with clients in-person and over the phone, while supporting our team. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you.

Ready to apply?
Submit a resume and a cover letter that explains what you believe are the 3 most important qualities needed for a legal assistant and why you believe they are the most important qualities. As a closing sentence please write, “I have read the instructions contained in the job posting and have followed the instructions.”

$35,000 - $45,000 yearly

• Manage office correspondence and administrative tasks such as answering phone calls, communicating with other attorney offices and 3rd parties, e.g., financial advisers, responding to emails, and reminding the team of upcoming deadlines
• Make travel arrangements, schedule meetings and appointments for the team, and coordinate with outside vendors for events
• Ensure client billing is processed properly, including production of pre-bills and the preparation of invoice cover letters
• Review the status of outstanding invoices and follow-up with clients on deposit requests
• Scan documents and incoming communication, print documents
• Assemble client estate planning portfolios
• Attend client signing meetings as a witness
• Organize and maintain our owner's inbox and the firm's filing system
• Draft correspondence and (occasionally) simple estate planning documents
• Undertake other duties as needed to ensure the firm operates efficiently
• You will be working on many tasks and cases concurrently, sometimes over long periods of time.We expect you to keep track of key dates, keep the right people informed, and prioritize your time so that we never miss a deadline
• You should treat a client, case, or task at 4:30 pm on Friday with the same care and compassion as one on Monday morning at 9 am

• Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary
• Comfortable working with all Microsoft Office products
• Applicants must be able to type 50 words per minute or faster
• Organizational skills and communication skills are necessary for this position
• Associate’s degree, or some college is preferred; high school diploma or equivalent is necessary
• Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times

• The ideal candidate will have a growth mindset, an ability to relate to people going through a difficult time, and a good sense of humor. Accuracy and attention to detail are required to avoid mistakes that can cost clients dearly
• Many clients are dealing with stress and anxiety. You should be empathetic and help put them at ease
• We are looking for someone who can hit the ground running. We are not looking to train a Legal Assistant
• This is a full-time position working within a physical office, not remotely. Benefits include the opportunity to participate in a 401k plan, 10 paid holidays per year, and PTO

We are on a mission and feel passionate about helping clients to preserve and protect their legacy. We do this by providing estate planning and probate/trust administration services professionally and with care, with a focus on wills, trusts, asset protection, guardianship, and probate administration. We strive to build long-term relationships with our clients instead of focusing on transactions.

At this law firm, we like to work hard, get the job done and then enjoy having a life outside of the office as our reward. Not the other way around. Seeking a long-term relationship with the right candidate.

Benefits include opportunities to participate in group health/vision/dental plan and 401k plan upon becoming eligible, 10 paid holidays per calendar year, and PTO.

Recommended Skills

• Administration
• Assembly And Installation
• Attention To Detail
• Billing
• Communication
• Coordinating