Administrative and Production Manager

Dumbarton Arts and Education delivers innovative arts programming that transforms lives in Washington, DC. Founded in 1979, we offer two programs: Dumbarton Concerts showcases a diverse selection of established and emerging musicians in the intimate and acoustically rich Dumbarton Church for listeners of all ages, and Inspired Child, an arts-based education program for early learners, their teachers, and families living in DC's under-resourced neighborhoods. Our programs foster a love of the arts from early childhood through adulthood. Dumbarton Arts & Education delivers innovative programs that inspire creativity, create community and transform lives by presenting the best in music, and arts-based early learning programming.

Dumbarton Arts and Education seeks a full-time Administrative and Production Manager to oversee event tickets office administration, production coordination, logistical operations, IT Vendor and office systems development and administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

May include, but are not limited to the following:

Executive Administration (40%)

• Provide comprehensive administrative support for Dumbarton Arts and Education to promote a professional, responsive, and effective experience with the institution.
• Plan and manage day-to-day administrative activities including customer service response, bookkeeping tasks, scheduling, organization of materials and correspondence, travel arrangements and itineraries, meeting logistics, filing, professional memberships, credit card expense reports.

• Serve as liaison with Director of Development, when needed, ensuring that the Executive Director and Managing Director has adequate preparation and materials for cultivation and fundraising activities.
• Processes contracts, artist payments and create event production sheet. Liaise with artist agent and assure events have been advanced and arrangements for presentation are made per the contract rider.
• Assist, as needed, at Dumbarton Concerts events, including functions and performances outside traditional office hours.

Board of Directors (BOD) Liaison (10%)

• Serve as organizational lead in scheduling and managing meetings of the BOD and its Committees. Related responsibilities include: coordinating and uploading agendas and materials for meetings to electronic portals, preparing binders, taking minutes at designated meetings of the BOD and its Committees and task force meetings, coordinating meeting preparation with Executive Director and Managing Director team, and ensuring action points are followed-up as agreed in advance of meetings.
• Maintain BOD distribution lists and contact information, send out and track annual Conflict of Interest Forms and Disclosure Forms, Self-Evaluation forms, and update BOD Information and Confidentiality Forms.
• Schedule and coordinate new member orientation and the BOD Annual Meeting.

Production Management (25%)

• Oversees production of 12 annual chamber music and jazz events at Dumbarton Church (capacity 350) in Georgetown.
• Hiring event staff
• Managing vendors and part time production crew. Oversee rehearsals and artist hospitality arrangements.

• Participates as part of a team of 5 which administers arts education programs in 100+ DC classrooms
• On-site event management; assist developing promotional and community development efforts with volunteer recruitment and training.

Support For Finance and Human Resources (25%)

• Enter deposits into quick books. Cut checks weekly.

• Initiate new employee enrollment and orientation, including payroll system set-up
• Oversee updates to the Employee Handbook
• Maintain personnel files
• Initiate with Dumbarton Arts and Education accounting department and Center for Non-profit , benefits programs and 403(b) Tax Deferred Annuity Plan
• Schedule annual staff performance reviews

• Assist with posting of job announcements and routing of applications.
• Support positive office culture by helping organize employee appreciation initiatives.
• Other duties as assigned

We seek an individual with experience in organizing performing arts events and knowledge of IT and administrative processes, with the interpersonal skills to work well with subscribers, patrons, and artists including travel, housing, technical and hospitality needs.

Experience with Blackbaud, Excel, Word, Quickbooks, In Design, Mailchimp, Squarespace preferred. Willingness to learn new systems essential to success.

Full-Time Salary starts at $50,000 included health benefits through Kaiser Permanente, dental and 401K employee savings after 1 year. 4 weeks paid vacation.

To apply, submit resume, thoughtful cover letter and references.

Commitment to Inclusion, Diversity, Equity, Access, and Belonging (I.D.E.A.B.)

Dumbarton Arts and Education is committed to the principles of Inclusion, Diversity, Equity, Access, and Belonging (I.D.E.A.B). We recognize that every person, organization, and community is unique and valuable. We listen carefully, discuss options, seek to understand, and endeavor to build consensus around diversity, equity, inclusion and belonging so that every interaction with customers, staff, artists, and students is a positive learning opportunity. We prioritize the creation of culture of racial equity in every aspect of our organization.

Recommended Skills

• Accounting
• Administration
• Agenda Development
• Community Development
• Confidentiality
• Coordinating