Executive Assistant - Newport Beach
Executive Assistant - CEO
On-site / Monday - Friday
Commercial Real Estate Developer
Overview of Responsibilities:
Manage CEO’s calendar and coordinate meetings
Act as the point of contact among executives, employees, clients and external partners
Handle travel arrangements
Coordinate projects and organize and maintain the office.
Review, prioritize and respond to CEO’s emails and phone calls.
Take notes at meetings as needed.
Excellent communication, organizational, and people skills required.
Experience working and collaborating with the Executive team.
Client oriented with the ability to juggle multiple priorities with shifting needs.
Outstanding organizational and time management skills, detail oriented and the ability to work independently.
Strong computer skills - Word, Excel and other software programs.
10+ years of Executive Administrative experience supporting C-Level.
- Manage executive schedules and travel arrangements
- Managing executive schedules and coordinate travel arrangements
- Coordinate the executive(s) travel arrangements
- Make travel arrangements for executives
- Maintain calendar; coordinate meetings and travel arrangements
- Support an executive with travel arrangements, managing calendar and scheduling meetings
- Assist other executive administrative staff and executive management
- Assist executives with travel arrangements and expense reports
- Book travel primarily for domestic travel
- Making travel arrangements and completing expense reports
- Procure travel arrangements and create travel itineraries with expense management focus
- Make travel arrangements, both domestic and international travel
- Assist with corporate travel arrangements
- Organizing domestic and international travel arrangements for the executive
- Maintain the executive's calendar and travel logistics
- Perform all executive assistant office functions
- Make appointments and travel arrangements
- Make all necessary travel arrangements
- Maintain executive's schedules, appointments and travel arrangements
- Making travel arrangements and prepare expense reports for executives
Recommended Skills
- Administration
- Attention To Detail
- Communication
- Interpersonal Skills
- Microsoft Excel
- Microsoft Word