ASSISTANT PROJECT MANAGER

A Project Assistant is an administrative professional who assists project managers with organizing and controlling project activities through communicating risks, opportunities, and current state of the project. They fulfill their obligations by coordinating meetings, resources, equipment and information. Project Assistant handle projects with the goal of seeing them through on time and within budget. Project Assistant roles are crucial to a company’s success because they ensure projects run smoothly by controlling workflow, scheduling assignments, evaluating the course of the project, and reporting its status to the management and stakeholders.

• Roles and Responsibilities
• Participate in project meetings and propose improvements if necessary
• Documenting and following up on actions and decisions from meetings
• Preparing presentation materials for meetings
• Evaluate potential problems and develop solutions with vendors
• Provide Administrative support as needed
• Coordinate with other team members to keep workflow on track
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and accounted for in the project management system
• Direct project correspondence by preparing and reviewing memos, meeting minutes, emails, and project timelines/look ahead submitted
• Communicate with vendors
• Adhere to budgets by monitoring expenses