Construction Project Administrator

COMPANY OVERVIEW

O’Hara’s Son Roofing Company (OSR) provides roofing and siding services to commercial customers in the Chicagoland area and across the country. Our team of 50+ employees is dedicated to doing quality work with a strong focus on safety and communication.

JOB BRIEF

We are looking for a reliable Production Administrator to join our team. Administrators manage construction project documentation and activities for each construction project from beginning to end of the job life cycle. This role reports directly to our VP of Retail.

Job duties include, but are not limited to:

RESPONSIBILITIES

• First point of contact between the field personnel and the office.

• Assists the estimating team with vendor RFQs.

• Interdepartmental facilitator of project workflow.

• Sends, tracks, and receives reviewed submittals.

• Requests certificates of insurance (COI) from OSR’s agents and subcontractors to meet contract requirements.

• Enters warranty registrations on manufacturers’ websites

• Schedules and attends job meetings as deemed necessary, including internal pre-construction meetings, field coordination meetings, external pre-construction meetings, and/or external job meetings.

• Obtains any additional quotes as necessary for equipment, materials, dumpsters, etc. and sets up services.

• Issues Close Out Documents (CDO).

• Processes and submits all change orders.

• Composes and issues subcontract agreements to our subcontractors.

• Tracks cost of jobs in real time.

• Ensures proper job documentation, including prompt filing of work, quotes, etc.

REQUIREMENTS & SKILLS

1. Bachelor’s Degree in construction preferred.

2. Strong written and verbal skills with impeccable attention to detail.

3. Outgoing personality, driven, and "team player" attitude is expected.

4. Customer service skills.

5. Goal-oriented and self-motivated with a strong work ethic.

6. Resourceful and takes initiative.

7. High school diploma or GED.

8. Must have a valid driver’s license.

9. Prior experience in construction administration is helpful.

This position is full-time and salaried.

There are several benefits we offer including:

• Competitive Wages

• Medical, Dental, and Vision Benefits

• 401K with Employer Contribution

• Non-Contributory STD, LTD, Life, and AD&D Insurance

• Company Outings and Social Events

The preceding job description has been designed to indicate the general nature and level of work to be performed. It is not meant to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.

O’Hara’s Son Roofing is an Equal Employment Opportunity and E-Verify compliant Employer. Our company is a Drug Free Workplace.

Candidates must be authorized to work in the U.S.

We are a team of 50+ employees based in the Chicagoland area. We’re a tight-knit crew with a drive to continually improve our scope and quality of work in the roofing industry. We like to have fun and take pride in a job well-done!

Recommended Skills

• Attention To Detail
• Construction
• Construction Management
• Creativity
• Customer Service
• Filing