Houston, TX
New Business Intake Coordinator - law firm experienced required
National Law firm seeks an experienced NBI Coordinator!
This Jobot Job is hosted by: Gregg Gauss
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $60,000 - $65,000 per year
A bit about us:
National law form with 21 offices. We strive to create a dynamic environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, enjoys being involved in the community, excels at planning the perfect event, thrives in a professional environment and wants to be part of a dynamic marketing team? We have the perfect role for an engaging professional like you!
Why join us?
Close your eyes and try to imagine for a minute what the ideal Am Law 100 law firm could be... what a law firm should be.
Imagine what its values would be and how it would treat its people and its clients. Imagine a firm that stood for something intentional and meaningful. Can you?
We can. We did. that’s precisely what we’re endeavoring to build.
Obviously, top firms provide superior legal skills and client service. That’s the bare minimum―the price of admission. , we created a firm that treats everyone with the utmost respect―top to bottom and side to side. A true meritocracy where its personnel effortlessly work shoulder-to-shoulder and across practices and offices, creating the opportunity for every individual to achieve their very best and thereby can do their best for clients.
We’ve found that our platform offers the ideal opportunity both for rainmakers who want to dramatically grow their practices and for service lawyers who seek challenging work and an environment that sincerely values their important contributions.
Enthusiastically diverse and unreservedly supportive of every lawyer, staff, and professional member of the firm, we continuously invest in our people to help them achieve their personal and professional goals. We hold high expectations of ourselves and each other, with a service mindset of going beyond–proactively anticipating needs and delivering more than requested.
The culture values its people–their goals, their families, and their personal and professional development. In so doing, we believe we are best placed to do the same for our clients.
We vigorously protect our culture. This means we don’t bolt on hundreds of lawyers at a time in an ongoing series of acquisitions. Instead, we have grown in ones and twos, by finding like-minded people who fit our style, value our values, and want to help us build the nation’s best domestic law firm. That’s a tough way to grow. But we’re committed to avoiding the large mergers or costly international offices that can distract us from our mission.
We’ve never aspired simply to be big. We have learned that if you build it, they will come. Our Am Law 100 size is simply what happens when you offer something that people are longing for. Top legal recruiters regularly tell us that when people learn what we offer, they want to be part of it. So, we grow.
That’s what we think a law firm should be. Does that sound like something you would like to be part of? If so, whether you’re just starting your exciting new career or considering making a change for the right opportunity, let’s start a conversation.
Job Details
National law firm looking for a New Business Coordinator in one of the following locations – San Francisco, Los Angeles, Washington DC, Miami, Houston or Chicago.
Depending on the office location the hours will be the following:
West Coast 9:30-6:15 PST
East Coast 11:30 – 8:15 EST
Midwest 10:30-7:15 CST
POSITION SUMMARY
Responsible for Maintaining Daily Workflow, Running Conflict Checks, Making Client Matter adjustments, and Assigning Client Matter Numbers for the Firm. As a NBI Coordinator, you are required to maintain a high level of accuracy and confidentiality at all times.
CORE RESPONSIBILITIES
Responsible for managing NBI projects including RFPs, pitches, and large bankruptcy and litigation matters – work includes the review of information, running ad hoc searches, and distribution and review of assignments to Coordinators.
Manage and review Client Matter Change Form e-mails – includes analysis of information, making determination on what steps need to be taken before changes are made, and coordinating the distribution and review of the assignments among the coordinators.
Facilitate status of requests moving through the system to address any issues that are holding a matter up or to resolve issues with opening of a matter.
Oversee clean-up of Conflicts of Interest Reports before they are sent to the attorney
Maintain functional knowledge of New Business Intake concepts, research, party dissections, and analysis of data and compilation of material.
Train and mentor new NBI staff by vetting their work and providing feedback on professional development.
Partner with Conflicts Counsel in facilitating quick movement of workflow request and pending conflicts issues
Maintain/Coordinate/Update the New Hire database and employee change transactions
Maintain admin functionality in all databases which includes attaching documents, moving requests along to next steps, and deleting erroneous search logs.
Process lateral requests – Reviewing Lateral Partner Questionnaires, running conflict searches on listed parties, preparing/updating lateral summary report.
Maintain/Erect ethical walls in Security Policy Manager (SPM) for the department
Process ad hoc searches for attorneys and conflicts counsel as needed
Collaborate with Supervisors with Quality Assurance checks for NBI Coordinators and NBI Senior Coordinator
Disperse projects to the team such as departing attorney reports, client/matter transfers, etc.
Consult the NBI Reference Manual for proper procedures and information
Maintain client and employee confidence; protects operations by safeguarding confidential information
Maintain system integrity for NBI databases including party name clean-up and review for accurate information.
Proficient in Microsoft Word applications and the use of online databases and resources (e.g., Intapp, Dun & Bradstreet)
Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.
This Jobot Job is hosted by: Gregg Gauss
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $60,000 - $65,000 per year
A bit about us:
National law form with 21 offices. We strive to create a dynamic environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, enjoys being involved in the community, excels at planning the perfect event, thrives in a professional environment and wants to be part of a dynamic marketing team? We have the perfect role for an engaging professional like you!
Why join us?
Close your eyes and try to imagine for a minute what the ideal Am Law 100 law firm could be... what a law firm should be.
Imagine what its values would be and how it would treat its people and its clients. Imagine a firm that stood for something intentional and meaningful. Can you?
We can. We did. that’s precisely what we’re endeavoring to build.
Obviously, top firms provide superior legal skills and client service. That’s the bare minimum―the price of admission. , we created a firm that treats everyone with the utmost respect―top to bottom and side to side. A true meritocracy where its personnel effortlessly work shoulder-to-shoulder and across practices and offices, creating the opportunity for every individual to achieve their very best and thereby can do their best for clients.
We’ve found that our platform offers the ideal opportunity both for rainmakers who want to dramatically grow their practices and for service lawyers who seek challenging work and an environment that sincerely values their important contributions.
Enthusiastically diverse and unreservedly supportive of every lawyer, staff, and professional member of the firm, we continuously invest in our people to help them achieve their personal and professional goals. We hold high expectations of ourselves and each other, with a service mindset of going beyond–proactively anticipating needs and delivering more than requested.
The culture values its people–their goals, their families, and their personal and professional development. In so doing, we believe we are best placed to do the same for our clients.
We vigorously protect our culture. This means we don’t bolt on hundreds of lawyers at a time in an ongoing series of acquisitions. Instead, we have grown in ones and twos, by finding like-minded people who fit our style, value our values, and want to help us build the nation’s best domestic law firm. That’s a tough way to grow. But we’re committed to avoiding the large mergers or costly international offices that can distract us from our mission.
We’ve never aspired simply to be big. We have learned that if you build it, they will come. Our Am Law 100 size is simply what happens when you offer something that people are longing for. Top legal recruiters regularly tell us that when people learn what we offer, they want to be part of it. So, we grow.
That’s what we think a law firm should be. Does that sound like something you would like to be part of? If so, whether you’re just starting your exciting new career or considering making a change for the right opportunity, let’s start a conversation.
Job Details
National law firm looking for a New Business Coordinator in one of the following locations – San Francisco, Los Angeles, Washington DC, Miami, Houston or Chicago.
Depending on the office location the hours will be the following:
West Coast 9:30-6:15 PST
East Coast 11:30 – 8:15 EST
Midwest 10:30-7:15 CST
POSITION SUMMARY
Responsible for Maintaining Daily Workflow, Running Conflict Checks, Making Client Matter adjustments, and Assigning Client Matter Numbers for the Firm. As a NBI Coordinator, you are required to maintain a high level of accuracy and confidentiality at all times.
CORE RESPONSIBILITIES
Responsible for managing NBI projects including RFPs, pitches, and large bankruptcy and litigation matters – work includes the review of information, running ad hoc searches, and distribution and review of assignments to Coordinators.
Manage and review Client Matter Change Form e-mails – includes analysis of information, making determination on what steps need to be taken before changes are made, and coordinating the distribution and review of the assignments among the coordinators.
Facilitate status of requests moving through the system to address any issues that are holding a matter up or to resolve issues with opening of a matter.
Oversee clean-up of Conflicts of Interest Reports before they are sent to the attorney
Maintain functional knowledge of New Business Intake concepts, research, party dissections, and analysis of data and compilation of material.
Train and mentor new NBI staff by vetting their work and providing feedback on professional development.
Partner with Conflicts Counsel in facilitating quick movement of workflow request and pending conflicts issues
Maintain/Coordinate/Update the New Hire database and employee change transactions
Maintain admin functionality in all databases which includes attaching documents, moving requests along to next steps, and deleting erroneous search logs.
Process lateral requests – Reviewing Lateral Partner Questionnaires, running conflict searches on listed parties, preparing/updating lateral summary report.
Maintain/Erect ethical walls in Security Policy Manager (SPM) for the department
Process ad hoc searches for attorneys and conflicts counsel as needed
Collaborate with Supervisors with Quality Assurance checks for NBI Coordinators and NBI Senior Coordinator
Disperse projects to the team such as departing attorney reports, client/matter transfers, etc.
Consult the NBI Reference Manual for proper procedures and information
Maintain client and employee confidence; protects operations by safeguarding confidential information
Maintain system integrity for NBI databases including party name clean-up and review for accurate information.
Proficient in Microsoft Word applications and the use of online databases and resources (e.g., Intapp, Dun & Bradstreet)
Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.
Recommended Skills
- Attention To Detail
- Confidentiality
- Creativity
- Databases
- Dissection
- Ethics
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