San Francisco, CA

Top National Law Firm seeks Corporate Legal Assistant for WFH Flex Roles - Great Culture - High Comp

This Jobot Job is hosted by: Kevin Ross
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $75,000 - $100,000 per year

A bit about us:

Global Law firm with over 300 lawyers serving a client base from offices across the US and internationally. Specializing in high-value, best-in-class legal counsel in the areas of M&A/private equity, banking and commercial finance, complex litigation, executive compensation, employment law, investment management and other business-critical corporate matters.

This law firm has a WFH structure and a highly inclusive supportive company culture.

Please do not apply unless you are a Corporate Legal Assistant in the city listed. This role is considering WFH candidates on a flexible in office basis.

Why join us?

Medical
Dental
Vision
401K
Bonus
PTO
WFH Flexibility

Job Details

Seeking an Investment Services Legal Secretary. As a member of a secretarial team, provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; preparing financial transaction documents; managing travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks. This position works in a team model environment with other secretaries to provide consistent quality service by using innovative technical skills and creative soft skills.

Duties will include but not be limited to:

Prepare and revise, format and finalize a wide variety of legal documents
Assist attorneys with new client applications, conflict checks and audit letters
Accurately enter attorney time into timekeeping system to meet weekly deadlines
Work closely with Accounting Department staff to prepare client billings and receivables
Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
Prepare and submit expense reports
Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
Provide assistance to Shareholders to prepare for all internal/external meetings
Manage attorney calendars and schedule client meetings
Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
Open, review and route mail as directed
Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
Skills & Competencies:

Able to prioritize tasks in a high-pressure environment
Strong organizational skills combined with the ability to work independently on several projects at one time
Personable, professional, detailed-oriented and a problem solver
Knowledge of legal terminology
Excellent written and verbal communication skills
Ability to deal courteously and effectively with others
Ability to read, interpret and follow instructions
Ability to work core business hours with flexibility for overtime, as required
Qualifications & Required Experience:

Bachelor’s degree preferred
Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys required
Experience with managing monthly client billings
Experience working with multiple attorneys and handling competing demands in professional manner
Position also requires the ability to work under pressure to meet strict deadlines

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.