Executive Admin

At WelbeHealth, we make the impossible, possible for underserved seniors. We do this through utilizing and developing cutting-edge healthcare and well-being service products especially for seniors and their families. Now is your chance to join our talented team that delivers unparalleled creative healthcare, insurance, social support and more to seniors. We create senior well-being through our courage to love, pioneering spirit and shared intention. These values permeate everything we do. At WelbeHealth, youll help inspire that magic by enabling our teams to push the limits of healthcare and well-being experiences and create the never-before-seen!

The WelbeHealth Executive Assistant provides key administrative coordination and logistics support to the program operations. In addition, the Executive Assistant provides reception coverage welcoming all staff, and external parties by telephone or at times in person and facilitating communication between staff and or with external stakeholders. The Executive Assistant demonstrates a positive, respectful, and professional behavior in all job aspects and collaborates effectively with colleagues and stakeholders to promote the WelbeHealth values, team culture and mission.

Duties and Responsibilities:

• Provide executive administrative support to Executive Director and other members of the management team including:

• Drafting written communication as requested

• Assist with all creation and updates to forms, WINKS, etc.

• Manage travel and expenses.

• Take and maintain meeting minutes.

• Coordinate schedules.

• Coordinate meeting room scheduling and set-up.

• Plan and coordinate logistics related to on-site tours and events.

• Designated suite safety officer.

• Liaison to finance for expense reporting.

• Greet and interact with community partners and visitors in a warm and courteous manner creating a welcoming environment.

• Communicate with external stakeholders on behalf of the management team (vendors, elected officials, regulators, board members, quality improvement committee members etc.)

• Provide back-up reception support as needed.

• Remain alert and update the supervisor or any other individuals they support of any observed ethics, compliance, behavioral, or process concerns.

• Complete all required documentation in a timely and accurate manner.

• Protect privacy and maintain confidentiality of all company procedures and information about team members, participants, and families.

• Follow WelbeHealth policies and procedures and participate in any required Quality Improvement activities, staff training and meetings.

• Other duties as assigned.

Qualifications and Requirements:

• Associates Degree required.

• Bachelors Degree preferred

• Minimum of 3 years experience supporting an executive or manager as an Administrative or Executive Assistant.

• Demonstrated skill with Microsoft Office Outlook, Word, Excel, PPT.

• Highly motivated, self-directed, pro-active, able to execute tasks in a quickly changing environment and make sound decisions in emergency situations, strong customer service orientation.

• Excellent organizational and communication skills.

• Ability to work independently with minimal supervision.

• Demonstrated ability to prioritize in a fast-paced environment.

• Experience and competency working with people from diverse backgrounds and cultures.

• Bilingual English/Spanish preferred.

• Commitment to unlocking the full potential of our most vulnerable seniors.

COVID-19 Vaccination Policy

At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all of our employees and proof of vaccination prior to employment is required.

Our Commitment to Diversity, Equity and Inclusion

At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.