Billing Specialist

Billing Specialist

Birch, Stewart, Kolasch & Birch, LLP, an internationally recognized intellectual property law firm located in Falls Church, VA, is seeking a Billing Specialist for the Billing Group. The Billing Specialist performs a variety of responsibilities preparing and finalizing all invoices to be sent to clients. This is a non-exempt position, and it reports to the Billing Manager.

Qualifications

Education and Work Experience

• High School Diploma or Equivalent necessary
• 2-year or 4-year college degree preferred
• Knowledge of and experience with Elite or other similar legal billing systems preferred

General Knowledge and Abilities

• Functional in both word processing and spreadsheet applications

• Knowledge of modern office practices, procedures, methods and equipment

• Ability to communicate clearly and concisely orally and in writing

• Good proofreading skills

• Ability to work well under pressure

• Excellent attention to detail

• Keyboarding and computer speed sufficient to complete all daily batches in accordance with pre-set deadlines

• Detailed-oriented individual possessing organizational skills

• Ability to fully adhere to firm confidentiality standards

Essential Duties and Responsibilities

• Prepare invoices from proformas submitted by the IP staff. This process includes a careful review of each proforma to ensure accuracy of time and cost entries; assuring that each invoice is in compliance with existing Billing policies and procedures; adhering to client special billing arrangements (including discounts, fixed fee arrangements, special bill formats, or special billing requests) when applicable; selecting correct bill template for invoice; converting invoice to electronic format (LEDES98B) and if necessary, and posting electronic invoice in client’s portal; placing an electronic copy of invoice in the firm’s workflow database (Patricia); notifying IP staff that invoice is ready to be sent to the client; and sending monthly invoice directly to the client.

• Research billing discrepancies and follow-up with appropriate staff and/or attorney to resolve issues.

• Become familiar with the various clients by knowing the various bill formats, special billing arrangements, review process, etc. for all clients.

• Provide data, reports and other information for clients and the firm.

• Observe confidentiality of client and law office matters.

• Perform other duties as assigned.

Benefits:

Comprehensive benefits package to include medical, dental, and vision insurance. Paid time off and paid holidays. Firm wide annual events and business casual environment. Access to nearby metro and free parking offered.