Sr. Executive Administrator, Innovation and Global Digital Partnerships

This position will support the SVP, Head of Innovation and Global Digital Partnerships, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices. Essential Functions * Proactive Calendar Management- Lead and manage the Executives calendar, including scheduling and setting up meetings and proactively managing conflicts based on understanding of priorities. * Meeting, Travel and Events Planning- Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events. * Liaison- Communicate, problem solve and be a point of contact for a broad range of internal and external professionals on behalf of the Executive. * Partner- Effectively collaborate with Leadership, Senior Executive Assistants and employees at all levels to ensure an efficient and effective working environment. * Expense Management- Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members. * Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office. * Be adept at managing-up and downstream to ensure deliverables are met timely and accurately * Understand the organization and how to get things done * Apply exceptional judgment to organize and prioritize across a complex global organization * Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally This is a hybrid position. Hybrid employees can alternate time between both home and office. Employees in hybrid roles are expected to work from the office three days a week, Monday (Sunday in some countries where Sunday is the start of the week) and Wednesdays. Wednesdays are designated as in-office collaboration days. The third day in the office will be decided based on team needs and determined in partnership with senior leadership. Basic Qualifications Minimum of 6 months of work experience or a Bachelor's Degree Preferred Qualifications 2 or more years of work experience Highest moral and ethical character 5+ years of administrative experience supporting a senior leader, preferably in a global, public company A positive, upbeat personality and excellent interpersonal communication skills Strong verbal and written communication skills and ability to communicate effectively with all levels Flexibility and a professional/approach and demeanor Discretion combined with poise and professionalism in all communications Experience working with highly confidential information and ability to exercise exceptional judgement regarding information that may be confidential or material, non-public Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel, PowerPoint and MS Teams) Strong presentation and slide development skills (PPT) Ability and openness to actively use different internal systems (e.g. Ariba, Concur, iProcurement, etc) and technology to complete tasks Ability to connect dots to 'see the big picture' An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their success and the success of the company The ability to operate effectively and efficiently in a challenging, fast-paced environment with little supervision Demonstrated strength in prioritizing work Exceptional attention to detail. Customer service-focused with ability to work collaboratively with others including interacting with internal and external contacts. Proactive and solution oriented, looking for ways to add value and assist the team Visa has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees and visitors. As a condition of employment, all employees based in the U.S. are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law. _Work Hours:_ Varies upon the needs of the department. _Travel Requirements:_ This position requires travel 5-10% of the time. _Mental/Physical Requirements:_ This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers. Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law. Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.