Operations Coordinator

Operations Coordinator

Req ID 5024

Operations Coordinator

Who We Are

At WSP, we are driven by inspiring future-ready pioneers to innovate. Were looking to grow our teams with people who are ready to collaborate in building communities and expanding our skylines. To do this, we hire candidates of all backgrounds. Thats why here at WSP, inclusion, diversity, equity and belonging are core principles. Anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

This Opportunity

WSP USA has an immediate opening for an Operations Coordinator to support the companys growing Sustainability, Energy and Climate Change offering.

The coordinator will support the centralized operations functions of a rapidly growing national sustainability and resilience consulting practice. The ideal candidate will be exceptionally organized, embody strong communication skills and have experience supporting large teams in a variety of capacities. Candidates should be passionate about sustainability, self-motivated and self-directed, collaborative, and able to produce high-quality work products.

Location of the position is flexible: Boulder, CO, Boston, MA, Arlington, VA, Chicago, IL, Portland, OR, New York, NY, San Diego or San Francisco, CA.

Your Impact

Operations & Team Support

• Work with team to ensure consistent processes, tools & resources are utilized across SECC, identifying areas of improvement

• Implement process improvements and new SOPs developed by SECC Operations Manager

• Keep SECC Operational Calendar up to date, including coordinating with internal stakeholders to achieve goals by deadlines

• Work with SECC Operations Manager to organize & track recruiting materials, and report hiring progress to HR

Client Support

• Support key SECC clients (initially 8-10) in their IT, project management, contracting, training and other needs, including regular coordination and communication between project teams and clients

• Develop & maintain project dashboards for key clients including key project summary statements, growth opportunities and associated business development plans, including maintaining key client contact lists

• Proactively manage multiple clients needs and ensure deadlines are met, including developing & executing implementation plans

Cross-functional Support

• Support SECC team in project contracting and invoicing, including coordination with finance, legal and others across WSP

• Provide onboarding support to SECC new hires, including coordination with local office administrators, IT and supervisors

• Advise & support SECC team on IT best practices as we move to a new hybrid work environment

General Coordination and Logistics

• Serve as liaison between SECC team and SECC Operations Manager and liaison between SECC team and all offices where SECC has staff, including regular communication & coordination with local office administrators

• Organize, update, and maintain SECC resources, SOPs and documents on SharePoint

• Support business functions & service domain teams as needed

• Serves as SECC super user in IAS, PS2 and other platforms used by WSP USA

• Plan, organize and execute internal and external SECC events, retreats and meetings with support of corporate travel team

Who You Are

Required Qualifications

• 1-3 years of professional experience

• Experience in administrative or operations support and/or business consulting is required

• Bachelors degree required. Degree(s) in organization management, business administration, environmental/sustainability management, or related discipline

• Strong oral and written communication skills; ability to communicate results via Microsoft PowerPoint, Word, and related software and craft compelling presentations and reports

Preferred Qualifications:

• 5+ years of professional experience

• Ability to develop and present analyses using programs including Microsoft Excel, Access, and Power BI

• Ability to work independently, manage multiple projects/project teams concurrently, and manage time efficiently

• Ability to collaborate remotely across geographies and platforms

• Experience supporting simultaneous projects and large teams, while prioritizing efforts

• Ability to engage and support various stakeholders to improve operational processes

Compensation and Benefits:

WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employees career.

Expected Salary (Colorado): $59,000 - $106,400.

WSP USA is providing the compensation range and general description of other compensation and benefits that the company in good faith believes it might pay and/or offer for this position based on the successful applicants education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicants sex or other status protected by local, state, or federal law.

#LI-VD1

Additional Requirements

• To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Additional Details

• Travel Required: 10%

• Job Status: Regular

• Employee Type: Full

• Primary Location: BOULDER - PEARL EAST CIR

• All locations: US-CA-San Diego, US-CA-San Francisco, US-CO-Aurora, US-CO-Boulder, US-CO-Denver, US-IL-Chicago, US-MA-Boston, US-NY-New York, US-OR-Portland, US-VA-Arlington

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 12,000 employees in over 200 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com

WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employees career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.#LI-HYBRID